Office of the Registrar

Classroom Scheduling

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Find everything you need to schedule a classroom here!

Establishing Class Offerings

Individual departments and academic units are responsible for:

  • Deciding which classes will be offered each semester
  • The number of different sections
  • The days and times those sections will be offered

The departments must then schedule sections with the CourseLeaf Section Scheduler (CLSS). For more information about CLSS, please see the UMKC CLSS Instruction Guide.

View the Schedule of Classes via Pathway(Requires log-in)

Guest Version of Schedule of Classes(Does not require log-in, only for non-Pathway users)

Missouri Senate Bill 389 requires display of an accurate course schedule on the Web site along with the instructor assigned for each class and his or her credentials and instructor ratings by students.

Classroom Scheduling and Reserving Rooms

Reserving a room for classes

  1. View the Official Classroom Scheduling Policy and the Standard Meeting Times in the Provost Policy Library.
  2. Standard/Lecture classes will be assigned using logarithmic scheduling software based on a best-fit between maximum enrollment and classroom size. Review room capacities and scheduling info in Ad Astra.
  3. Lab and Studio classes will be assigned based on requests from the academic unit.

Reserving a room for meetings and other events

After the Schedule of Classes for a term is set, the classroom space may be reserved for other meetings as needed. Faculty and Staff should us the Ad Astra Event Request form to request a room reservation.  

 

 

Additional Scheduling Information and Resources

Each semester’s schedule is initially created by copying the last semester's schedule.

Classes are edited based on what each department wants to offer for the new semester.

 

Fall Schedule

Generated in CLSS for Departmental review by November 1 

Schedule submitted to the Registrar's Office via CLSS by end of winter break

Published in Pathway first week of March

Spring Schedule

Generated in CLSS for Departmental review by April 1 

Schedule submitted to the Registrar's Office via CLSS by end of Summer semester

Published in Pathway first week of October

Summer Schedule

Generated in CLSS for Departmental review by June 1 

Schedule submitted to the Registrar's Office via CLSS by mid-September

Published in Pathway first week of October

The following people are assigned to be the contact for academic scheduling in their department.

Academic scheduling contacts
Department Name Email
Applied Language Institute Symaria Fisher sfg87@0033jia.com  
Architecture and Urban Design Nate Milburn milburnn@0033jia.com
Biology Uyen Tran tranu@0033jia.com
Biomedical Engineering Uyen Tran tranu@0033jia.com
Bloch School of Management Nancy Wilkinson wilkinsonn@0033jia.com
Chemistry Lauren Petrillo petrillol@0033jia.com
Civil Engineering Nate Milburn   milburnn@0033jia.com
Classics Jeffrey Rydberg-Cox rydbergcoxj@0033jia.com
Communication and Journalism Jennifer Underwood underwoodj@0033jia.com
Computer Science Tanya Henderson hendersontg@0033jia.com 
Conservatory - Dance DeeAnna Hiett hiettd@0033jia.com
Conservatory - Music Helen Perry perryh@0033jia.com
Conservatory - Theatre Collin Vorbeck cvorbeck@0033jia.com 
Criminal Justice and Criminology Rebecca Hartman rh2xd@0033jia.com 
Dentistry - Undergraduate and Professional Danita Johnson johnsondan@0033jia.com
Dentistry - Graduate Jessica Moniz monizj@0033jia.com
Earth and Environmental Sciences Nate Milburn milburnn@0033jia.com
Economics Jill Folsom folsomj@0033jia.com
Education Brad Martens martensbm@0033jia.com
Electrical and Computer Engineering Lauren Petillo petrillol@0033jia.com
English Language and Literature Cassandra Allen cjallen@0033jia.com
General Education Beth Ortwerth beth.ortwerth@0033jia.com 
Graduate Studies Michelle Heiman heimanm@0033jia.com 
High School College Program Dea Marx marxd@0033jia.com
History Rachel Forester foresterrl@0033jia.com
Honors Gayle Levy levyg@0033jia.com
Humanities and Social Sciences - General Alicen Lundberg lundberga@0033jia.com
Law Amanda Campbell acampbell@0033jia.com
Mathematics and Statistics Tanya Henderson hendersontg@0033jia.com 
Mechanical Engineering Lauren Petrillo petrillol@0033jia.com
Media and Art Design Kristin Anderson kacdr@0033jia.com 
Medicine - Professional Connor Fender fenderco@0033jia.com
Medicine - Graduate Julie Banderas banderasj@0033jia.com
Military Science Tanya Henderson hendersontg@0033jia.com 
Nursing and Health Studies Casey Bauer bauerc@0033jia.com
Pharmacy Shelly Janasz janaszs@0033jia.com
Philosophy and Political Science Rebecca Hartman rh2xd@0033jia.com 
Physics and Astronomy Lauren Petrillo petrillol@0033jia.com
Psychology and Counseling Brad Martens martensbm@0033jia.com 
Race, Ethnic and Gender Studies Jill Folsom folsomj@0033jia.com
Social Work Heidi Updike updikeh@0033jia.com
Sociology Maria Olson molson@0033jia.com
University College Andrea Carr carral@0033jia.com
World Languages and Cultures Jessica Sunds jshwh@0033jia.com  

Requests for access are sent to Registration and Records or the LMS Team depending on the type of access required.

  1. To grant Instructor, Teaching Assistant, or Administrator access in Pathway the academic unit scheduler must send a request to registrarscheduling@0033jia.com to add the user which will automatically assign access in Canvas within one business day.
    • Instructors and Teaching Assistants will have access to grades in both Pathway and Canvas, as well as access to content in Canvas.
    • Administrators will have access to grades in Canvas.
  2. To grant Course Builder access in Canvas, the academic unit scheduler or course instructor must send a request to the LMS Team at its@0033jia.com to add the user in Canvas.
    • Course Builders are assigned in Canvas expressly for the purpose of creating, editing, or deleting course content. The Course Builder role provides access to tests, student roster, content that is unavailable to other students and other materials that would not be appropriate for a student. It does not offer access to grades.
    • The Course Builder will have ability to interact with students in Canvas for purposes of conducting or monitoring discussions, and responding to inquiries. This is typically utilized for some teaching assistants that do not need grading access, content managers or for accreditation purposes.

Detailed instructions on Pathway and LMS access (PDF)

Faculty and staff can review classroom sizes and additional scheduling information in Ad Astra, the room scheduling software UMKC uses.

Use Ad Astra to help schedule a class

 

Department schedulers can review and edit upcoming semester schedules in CourseLeaf Section Scheduler (CLSS), the semester scheduling software UMKC uses.

CourseLeaf Section Scheduler - CLSS

CLSS Detailed Instructions for Schedulers

Components: The format of the class offered, such as lecture, lab, discussion, etc. These are set-up at the time the course is initially created in the UMKC catalog, and can only be changed on course modification forms. Components must remain the same for all sections of a course.

Clinical: Supervised, practical application of previously studied theory conducted in clinics and other health-related settings. Frequently included in curriculum for nursing, health professions, and medicine.

Field Studies: Off-campus hands-on instruction led by a faculty member with one or more students. Typically part of science and social science, as well as some humanities instruction.

Independent Study: One-on-one instruction allowing for greater individualized learning and self-direction. Directed studies that are based upon an agreed upon topic between instructor and student.

Individual Lessons: Typically a musical or other performance art instruction delivered one-on-one or in small group.

Internship: Provides opportunity for students to gain experience in their field. Instruction is hands-on, experiential learning that may require additional research and written assignments.

Laboratory: A class or the practice portion of a course in which experimentation, class projects or other exercises. Conjunction with material presented, are performed. May also refer to a room in which these activities are completed.

Lecture: Faculty delivered instruction, one faculty at a time to multiple students in a classroom setting. A lecture is a course or part of a course that is primarily delivered face to face. While it is usually presented in a group setting led by a faculty member the course might also include group activities. A course typically taught as a lecture should always be labeled as a lecture component. The Instructional mode may vary (i.e. internet, in-person, and correspondence.)

Practicum: Supervised, practical application of previously studied theory. Frequently included in curriculum for education and social work.

Recitation/Seminar/Discussion: A form of instruction which brings together small groups for reoccurring meetings focusing on different topics or subjects and in which everyone is expected to participate or a small group that meets to discuss topics introduced in a related lecture to supplement the instruction and allow for discussion.

Studio: Hands-on, interactive, project-oriented instruction that is delivered one-on-one or in small group. May apply to art, architectural studies, textile and apparel management, or broadcast media, film creation and communication instruction.

Instructional mode is the dominant delivery method of instruction of the class content and related to each component, such as “in person” or “internet only.” Different sections may have different instruction modes.

Instruction Modes
Code Description Definition
P Classroom based

The class meets 71%-100% face-to-face on a regular schedule for the required 750 minutes per credit hour time period. The class may meet in a classroom on campus or at an alternative physical meeting location. The class may use no more than 29% online options to accompany in-person instruction.  

  • Example: Class meets MWF from 10:00-10:50am in campus classroom. 
  • Example: Class meets T/R from 12:30-1:45 pm in campus classroom
  • Example: Class meets MWF from 10:00-10:50 am in campus classroom. Some asynchronous online instruction prepares students for “flipped” Fridays. Instead of a lecture on Friday, class time is spent doing interactive work such as discussions, problem-solving, answering homework questions, and group activities that traditionally are done only outside of class. Online quizzes are given prior to Friday class to ensure students have covered the material necessary to be prepared for class.  
RF RooFlex

During scheduled class meetings, learning activities accommodate students attending class in both face-to-face and online equally. Students have the discretion to participate in face-to-face or synchronous virtual attendance to best accommodate their weekly schedules. The class may use no more than 50% fully online options during the term of delivery.   Faculty will notify students within the first week of class if additional asynchronous participation is permitted.   

The class requires specialized scheduling in classrooms on campus (or an alternative physical meeting location) that provide simultaneous online delivery by the instructional team. Weekly expectations for synchronous participation will be designated at the time of enrollment. 

eLearning Certification: Both course and instructor certification required 
Multimodality Classroom designation and instructor certification 
B Blended Class (Reduced Seat Time)

Participants of a Blended course meet five or more time on-campus. The class meets 30%-74% face to face and 30%-74% online not to exceed 100%. Courses include both required classroom attendance and online instruction.  Classes have substantial activity conducted outside of the classroom, which will substitute for some classroom meetings.  A portion of the 750 minutes/credit hour time period for the class is delivered using a variety of eLearning technologies and resources rather than in a physical classroom. It is sometimes called hybrid.  

  • Example: Class meets MW from 10:00-10:50am in campus classroom and F class time is replaced by web instruction/activities. (reducing seat time at least 30%, replaced with equivalent online instruction/activities). 
OC Blended Online Campus (Primarily Online)

Participants of an OC course meet between one and four times on-campus. The class meets 0-15% face to face and 16-100% online not to exceed 100%. The majority of the course occurs online through activities and interactions using a variety of eLearning technologies and resources. These activities can occur in real-time (synchronously) or asynchronously. There are defined deadlines for completion of assignments and other course related activities. 

  • On-campus meeting could include but are not limited to one-time orientation session, on-campus proctored exam, in person presentation and evaluation.  

eLearning Certification: Both course and instructor certification required 
OS Primarily Online Synchronous

The class is primarily online 75%-99% of teaching and learning activities occur through the use of a variety of eLearning technologies and resources. The course has required real-time (synchronous) interactions between instructor and students, usually through the use of online conferencing tools. The course is characterized by regular and substantive online interactions between course instructor and course participants which occur both synchronously and asynchronously. There are defined deadlines for completion of assignments and other course related activities. The class may have minimal in-person 1%-25%. 

  • Example: Class meets online T from 6:30-8:00 pm with asynchronous online activities. The T meeting may be transmitted from any classroom or office space. 

eLearning Certification: Both course and instructor certification required 
OA Primarily Online Asynchronous

The class is primarily online 75%-99% of teaching and learning activities occur online through the use of a variety of eLearning technologies and resources. The course has no required real-time (synchronous) interactions between instructor and students. The course is characterized by regular and substantive asynchronous online interactions between course instructor and course participants although it may have minimal in-person meetings, like an orientation at the start of the term or the requirement for in-person, proctored exams there can be 1%-25 in person requirement. There are defined deadlines for completion of assignments and other course related activities. 

  • Example:  In a writing intensive course, the class doesn’t meet regularly, but may meet online in small groups or with the instructor during scheduled appointments or mutually available times.  Students edit each other’s essays using online collaboration tools and may meet with the instructor virtually as needed. 
  • Example: The majority of the course involves discussing various media (case studies, written, video, audio) using online tools to write, comment, reflect, debate, or persuade, to simulate a class discussion. Individual or group presentation recordings may be another form of students demonstrating an understanding of the material. 

eLearning Certification: Both course and instructor certification required 
DS Wholly Online Synchronous

The class is wholly online 100% of the instruction and interaction occurs via electronic communication, correspondence or equivalent mechanisms, with the faculty and students physically separated from each other, and students must gather online at the same time regularly (weekly, bi-weekly, or monthly) for ‘meetings’ via the Internet. There are defined deadlines for completion of assignments and other course related activities. The class has 0% in person requirement. 

  • Example: Class meets online T from 6:30-8:00 pm with synchronous online activities.  

eLearning Certification: Both course and instructor certification required 
DA Wholly Online Asynchronous

The class is wholly online 100% of the instruction and interaction occurs via electronic communication, correspondence or equivalent mechanisms, with the faculty and students physically separated from each other, there is no set meeting time for the faculty and students. There are defined deadlines for completion of assignments and other course related activities. The class has 0% in person requirement. 

eLearning Certification: Both course and instructor certification required 
VI Video The class meets via interactive video conference on a regular schedule for the required 750 minutes per credit hour time period. The class generally meets at on off sight location or students may have the option of attending the class by logging in through a LMS system.

Prior to Summer 2010 Instruction Modes included: DR (directed research), IL (individual lesson), IN (internet), IS (independent studies), NP (internet and in-person), P (in-person), VI (video).

Buildings Codes: See the page of building codes.

Instructor of Record: See definitions for instructor of record categories (PDF).

Cognos Section Enrollment Report: See detailed instructions.

Ad Astra Event Request form: See detailed instructions.